Brigham City is seeking
proposals to provide expertise and services from qualified
engineering firms for an Engineering Study of the City’s waste
water treatment plant (WWTP). The City intends to evaluate all
eligible submittals and select the most responsive firm according to
the selection criteria set forth in this document. Submittals should
be concise, and responsive to the objectives and format outlined in
this RFP. This is a request for proposals only and should not be
considered as a solicitation for services or a contract for services.
a. Evaluate current and
future control of nutrients including total phosphorus and total
b. Provide recommendations
for meeting potential limits for phosphorus of <1.0 mg/L and total
nitrogen of <10 mg/L.
c. Evaluate options for
improving TSS control.
d. Provide a model or
analysis tool the City can use for analysis of plant operations
including varying operating scenarios.
e. Recommend alternatives
for improved operation and maintenance of treatment systems.
f. Review other treatment
scenarios including looking at innovative or alternative treatment
IV. Schedule for the Work
a. RFP Advertised January
b. Proposals Due February
c. Anticipated Award of
Project February 20, 2015
d. Anticipated Study
Completion June 30, 2015
V. Selection Criteria
a. Firm Qualifications 20%
i. Indicate at least 3
recent projects where your firm has completed similar studies or
evaluations. Provide references including name, address, and phone
number for persons who can attest to performance on the listed
projects. Concise information is preferred. Evaluation of this
category will include the proposer’s performance on the recent
projects and demonstrated ability to work well with the City.
b. Key Personnel/Local
Project Manager with Extensive Project Involvement 20%
i. List the project team
including what their involvement in the project will be and where
they are located. Indicate local office address and other
offices/locations that might provide services along with a percentage
of work to be performed at those locations.
c. Project Understanding
i. The proposal should
include a detailed scope of work for the study. The proposer’s
project approach and scope of work should indicate the firms
understanding of the project objectives.
d. Fee 30%
i. Provide a separate fee
proposal with personnel, hours and fee for each task or phase of the
e. Billing Rates 5%
i. Provide the billing
rates for 2015 for the firm’s personnel
ii. Fee and billing rate
information provided will be considered confidential and will not be
made publicly available. The City will publish the name of the
successful proposer (if any) and a generic ranking or score if all
Respondents may submit one
(1) original and three (3) complete copies of the submittal to:
Mary Kate Christensen,
Brigham City Corporation
20 N. Main Street
P.O. Box 1005
Brigham City, UT 84302
Please include in your
submittal the following contact information: 1) Respondent; 2) Date
of Submittal; 3) Company Name (if different than ‘Respondent’);
4) Mailing Address; 5) Email Address 6) Telephone. Failure to provide
complete contact information may result in rejection of your
submittal. Submissions must be received no later than 3:30 p.m.
February 17, 2015. All submittals not received by the deadline will
be considered late and will be returned to the respondent unopened.
Accordingly, price is but a single criterion, not the deciding one.
The City will also consider experience, reputation, skills, price,
and the specifics of the proposal. Responses shall be submitted at
the time and place indicated in the Request for Proposals and shall
be submitted in a sealed envelope appropriately marked with the
submittal title and the name and address of the Respondent. If the
requested number of copies does not fit into an envelope, enclose all
copies in a box, seal it and include the appropriate information on
the top of the box.
Costs incurred by any
agency in the preparation of their response to this Request for
Proposals are the responsibility of the responding agency and will
not be reimbursed by the Brigham City Corporation.
Any respondent requiring
clarification of the information or protesting any provision herein,
must submit specific questions/protests or comments in writing to:
Raymond Poulson, Manager
Any changes to this RFP
will be made by Brigham City Corporation through an addendum which
will be submitted to all bidders. No verbal changes will be accepted.
Brigham City Corporation reserves the right to reject any or all
responses to this Request for Proposals. The respondent assumes the
sole risk and responsibility for all expenses connected with the
preparation of its submittal. Brigham City Corporation or its agent
reserves the right to obtain clarification of any point in a firm's
submittal or to obtain additional information necessary to properly
evaluate a particular submittal. Failure of a respondent to respond
to such a request for additional information or clarification could
result in rejection of that firm's response or responses. ALL
PROPOSALS MUST BE RECEIVED NO LATER THAN: 3:30 PM FEBRUARY 17, 2015.
Submittals received after
this time will not be evaluated.